{"id":323939,"date":"2026-06-05T00:00:00","date_gmt":"2026-06-04T23:00:00","guid":{"rendered":"https:\/\/www.remotetribe.life\/remotejobs\/job\/file-clerk\/"},"modified":"2026-06-05T00:00:00","modified_gmt":"2026-06-04T23:00:00","slug":"file-clerk","status":"publish","type":"job_listing","link":"https:\/\/www.remotetribe.life\/remotejobs\/job\/file-clerk\/","title":{"rendered":"File Clerk"},"content":{"rendered":"<p>We are actively recruiting a dependable and focused Remote File Clerk who will be responsible for maintaining continuous updates to our company&#8217;s databases. In this role, you will be in communication with both internal employees and customers to collect information, which will be accurately and promptly entered into relevant databases.<\/p>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Key responsibilities:<\/strong><\/p>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Intake &amp; indexing:<\/strong><\/p>\n<ul>\n<li>Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders.<\/li>\n<li>Confirm document type, required fields, signatures, and attachments.<\/li>\n<li>Index each record using standard metadata (client\/project ID, date, document category, version, region).<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Document organization:<\/strong><\/p>\n<ul>\n<li>Apply standardized naming conventions and folder structures.<\/li>\n<li>Convert formats when needed (PDF merge\/split, image-to-PDF, compressing, version labeling).<\/li>\n<li>Maintain controlled libraries (final vs draft vs archived), including retention tags.<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Quality control<\/strong><\/p>\n<ul>\n<li>Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans.<\/li>\n<li>Flag exceptions and route them to the correct owner with clear notes.<\/li>\n<li>Maintain error logs and contribute to process improvements that reduce rework.<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Records governance &amp; compliance:<\/strong><\/p>\n<ul>\n<li>Handle sensitive records with strict access controls and confidentiality.<\/li>\n<li>Follow retention schedules, legal hold instructions, and deletion\/archival rules.<\/li>\n<li>Support audits by pulling records quickly and documenting chain-of-custody steps.<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Collaboration &amp; communication:<\/strong><\/p>\n<ul>\n<li>Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements.<\/li>\n<li>Provide status updates on backlog, turnaround time, and issues found during processing.<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Tools you may use:<\/strong><\/p>\n<p>\u00c2\u00a0<\/p>\n<p>Cloud storage (Google Drive\/SharePoint\/Dropbox), document tools (Adobe Acrobat or equivalents), spreadsheets, ticketing (Jira\/Asana\/ServiceNow), e-signature platforms, and basic office productivity tools.<\/p>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Success metrics (examples):<\/strong><\/p>\n<p>\u00c2\u00a0<\/p>\n<ul>\n<li>Accuracy rate (misfile\/metadata error rate)<\/li>\n<li>Turnaround time from receipt to filed<\/li>\n<li>Backlog size and daily throughput<\/li>\n<li>Audit retrieval speed and completeness<\/li>\n<li>Compliance adherence (access control, retention tagging)<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Experience in records management, admin support, clerical work, or document control (preferred).<\/li>\n<li>Strong attention to detail; able to follow naming\/filing rules consistently.<\/li>\n<li>Comfortable handling confidential information and following strict procedures.<\/li>\n<li>Basic computer proficiency: file systems, spreadsheets, PDFs, and collaboration tools.<\/li>\n<p><\/ul>\n<p>\u00c2\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We are actively recruiting a dependable and focused Remote File Clerk who will be responsible for maintaining continuous updates to our company&#8217;s databases. 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